Phone Interview Follow Up Email Template Guide

Looking for phone interview follow up email template? This guide has you covered.

Your phone screen went well—now what? A concise follow up email can turn a quick chat into a real interview slot. Here is when to send it and exactly what to say.

When to Send It

First, move fast. Send your follow up email within 24 hours of the call.

• Morning call (before noon): send the same day between 4–6 p.m. their local time.
• Afternoon call (after noon): send the next morning between 8–10 a.m.
• Friday afternoon call: send Monday morning, not over the weekend.
• If they asked for materials (resume, portfolio, test), attach them and reference each item.
• If you promised something later (a code sample or a reference), note the date you will send it.

Moreover, confirm any next steps in one line. That shows you listened and keeps momentum.

Subject Lines That Get Opened

Keep it clear and short. Aim for 40–55 characters.

• Thank you, [Name] — great chat today
• Thanks for the call about [Role]
• Following up on [Role] interview
• Next steps for [Role] at [Company]
• Resources from our call — [Your Name]
• Appreciated our talk — [Your Name]

In addition, avoid vague lines like “Checking in” or “Hello.” Specific beats generic.

Follow Up Email Templates You Can Copy

Pick the one that fits your call. Replace brackets and trim to match your style.

Template 1 — Classic Thank-You

Subject: Thank you, [Name] — great chat today

Hi [Name],

Thanks for speaking with me about the [Role] role. I enjoyed learning about [team/product] and how you measure success with [metric or goal]. My experience with [skill or tool] and [impact you made] would help the team hit [relevant goal].

As discussed, I’ve attached [item]. I’m excited about the chance to contribute and would welcome the opportunity to meet the team.

Are there any next steps I can prepare for?

Best, [Your Name] [Phone] | [LinkedIn]

Template 2 — Add Value (send a useful resource)

Subject: Resources from our call — [Your Name]

Hi [Name],

Great speaking today. You mentioned [challenge or goal]. I’m sharing [short resource: deck, link, code sample] that shows how I tackled a similar issue and improved [metric] by [result].

Happy to walk through this in more detail and discuss how it could apply at [Company]. If helpful, I can also prepare a brief plan for the first 30–60 days.

Thanks again for your time.

Best, [Your Name]

Template 3 — Schedule Nudge (when timing stalled)

Subject: Next steps for [Role] at [Company]

Hi [Name],

I enjoyed our conversation about [Role]. I remain very interested. If you’re still scheduling the next round, I’m available [two time windows] this week. I can flex to your schedule as needed.

Please let me know what works best.

Thanks, [Your Name]

Common Mistakes to Avoid

• Writing a wall of text. Keep paragraphs short and scannable.
• Rehashing your entire resume. Highlight one or two relevant wins.
• Asking for feedback right away. First, secure the next step.
• Typos in names, titles, or company. Triple-check them.
• Do not send a second follow up email too soon. Wait 3–5 business days before nudging.

Moreover, skip attachments larger than 5 MB. Use a link to a folder or portfolio instead.

Pro Tip: Track and Practice

Create a simple tracker with columns for company, contact, date sent, next step, and follow-up date. This keeps you consistent and calm. Finally, rehearse your message out loud. If you want fast feedback on tone and clarity, try a quick mock interview and practice note with Interviewseek. You can start practicing in minutes and keep your phrasing tight.

Your Next Step

Write a smart follow up email today, while details are fresh. If you need more guidance on interviewing, you can also read more tips and sharpen your responses before the next call.